Academic Coach Application Form - Enriched Support Program

Personal Information

Name*

Please put the pronouns that you wish your coworkers to use when referring to you. Our standard practice is to include your pronouns with your profile on our website. This field can be updated at any time by emailing academic.coaching@carleton.ca.

First Chosen Name(s) - optional Last Pronouns - optional

Student Number*

Carleton Email Address*

Alternative Email Address

Main Phone Number*

Alternative Phone Number

The best way to contact me is by:*

Email
Phone

Country & City of Residence this April-August 2025*

Your prompt reply to our emails is essential; response is expected within 24 hours (Mon-Fri) during the school term and within a week during the summer.*

Please check the box below to indicate you understand our expectations for email responses.

Yes, I understand the expectations outlined above.

Please note that Academic Coaches will be required to work in person on Carleton's campus from approximately August 27, 2025 - April 30, 2026.*

I will be available to work in person on campus from August 27, 2025 - April 30, 2026

How did you hear about this job opening?*

Select All
ACT to Employ
ISEP (International Student Employment Program)
Academic department other than CIE (ESP)
CU Hire
ESP
Friend/Family
Other

Coaching Role

I understand that if I am hired as an Academic Coach that I am required to work the full contract from August 27, 2025 to April 30, 2026.*

I agree with the above statement.

Which position are you applying for? Tick all that apply.*

Business Coach for Economics and Business Students
Chemistry/Math Coach for Engineering and Science Students
Computer Science/Math Coach for Computer Science students
Neuroscience/Writing Coach for Arts and Social Sciences and Science Students
Wrting Coach for Arts and Social Sciences Students

ACT to Employ and Work Study

Applicants who are ACT to Employ eligible should indicate this below.

Applicants who are ISEP eligible should indicate this below.

Applicants who are Work Study eligible should indicate this below.

Please check all that apply to you.

I am eligible for ACT to Employ
I am eligible for ISEP
I am eligible for Work Study
I am not eligible for any program listed

Academics

What is your academic major?*

(e.g. Math, Biology, History, etc.)

Please list your minor program(s) of study (if any).

Estimated CGPA as of June 2025*

NOTE: CIE will verify this information.

Please enter a number from 0 to 12.

Will you be a graduate student in Fall 2025-Winter 2026?*

Yes
No

Will you be completing your grad studies full-time or part-time in 2025-2026?*

Full-time
Part-time

Will you be receiving any funding related to your studies?*

(e.g. TAship, SSHRC, etc.)

Yes
No

Did you complete your undergraduate degree at Carleton?*

Yes
No

How many classes do you plan on taking in Fall 2025?*

Please note only students enrolled in classes for both Fall and Winter are eligible for an Academic Coach position.

How many classes do you plan on taking in Winter 2026?*

Please note only students enrolled in classes for both Fall and Winter are eligible for an Academic Coach position.

Please list your other time commitments and estimate hours per week for each commitment for Fall 2025/Winter 2026.*

(e.g. jobs, societies, clubs, family commitments, sports and others.)

Pre-Service Training Dates

Academic Coach Training is compulsory and is expected to be held in-person on the following dates:

- August 27, 2025

- August 28, 2025

- September 2, 2025 (Orientation Day)

Are you available for all pre-service training dates?*

Please check "select all" if you are available for all.

Select All
August 27, 2025
August 28, 2025
September 2, 2025 (Orientation Day)

In-Service Training

Academic Coach Training is compulsory and is expected to be held in-person regularly on Fridays from 3-4:30 pm in the Fall 2025 and Winter 2026 term (academic breaks excepted).

I understand that if I am hired as an Academic Coach, I must be available for regular compulsory Friday training from 3-4:30 pm.*

I agree with the above statement.
I have concerns about the above statement and wish to speak with the hiring team.

Your Cover Letter

Please upload your cover letter of one to two pages and be sure to include the following information below. Please refer to the job description again if necessary.

a) What experiences have you had helping others learn (both academically and non-academically). Be specific.

b) What personal qualities and skills do you have that would make you a strong academic coach?

c) How would this position potentially support your future academic and career goals?

Upload your letter here.*

Drop files here or

Your Resume

Please upload your resume below (max 2 pages).

Upload your resume here.*

Drop files here or

Your References

Academic Reference: please include below your reference’s name, position, place of work, phone number and email address(es).*

We will contact your references by telephone or email; no letters of reference are required.

Employment Reference: please include below your reference’s name, position, place of work, phone number and email address(es)*

We will contact your references by telephone or email; no letters of reference are required.

Former ESP student applicants: please use a non-ESP reference.

An Example of your Academic Work

Please upload a recently marked academic paper that you believe represents your academic strengths with the graders’ comments and the grade. Papers should have a library research component and include in-text citations and a references/bibliography page.

If you are applying for a math, computer science, chemistry or business/economics position, this is not required.

Upload your academic paper here.

Drop files here or

Academic Record (Transcript/Grades)

Please upload an unofficial copy of your transcript/academic record from Carleton Central.

Upload your academic record document here.*

Drop files here or

Consent

Consent*

I agree to the following terms:

- The Centre for Initiatives in Education may monitor my academic record prior to and (if my application is successful) throughout my employment with CIE.

- The information I have provided in this application is complete and accurate.

Privacy*

I agree to the privacy policy.

I agree to the privacy policy. Personal information collected through this application will be used and disclosed by Carleton University under the authority of the Carleton University Act, 1952, and in accordance with sections 39, 41 and 42 of Ontario’s Freedom of Information and Protection of Privacy Act. The purpose of this processing is to administer the Enriched Support Program. We may share some of the information provided with the appropriate internal personnel to assist with program delivery. If you have any questions about the processing of personal information by Carleton University, please contact the Manager, Privacy & Access to Information, by phone at 613-520-2600 ext. 2047 or by e-mail via University_Privacy_Office@carleton.ca.

Leave us a note

Is there anything you need to tell us? Please include it here. You can also email us at Academic.Coaching@carleton.ca.

CAPTCHA